Job Description

Job Description

Job Description

General Purpose

Under general supervision, this position serves as an integral member of the team responsible for providing leadership support to the Public Works Director by planning and recommending organizational policies and performance strategies; provides a variety of specialized complex administrative and management analysis to support decision-making and strategic direction.

Essential Duties and Responsibilities

Provides high-level administrative support and assistance to the Public Works Director and/or other assigned leadership staff by clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodation for staff. Performs office task including maintaining records, ordering supplies, and performing basic bookkeeping.

Schedules and attends meetings on behalf of senior staff, taking notes and recording minutes. Receives incoming communication of memos on behalf of senior staff, reviews content, determines importance, and summarizes and/or distributes contents to appropriate staff.

Promotes innovation, critical thinking, and creativity in developing approaches and solutions to City needs. Empowers all levels of staff to be proactive and participatory. Promotes, encourages, and leads collaboratively in seeking new ways to share resources, ideas and best practices in order to optimize service delivery organization wide.

Conducts research and special projects and assures implementation of programs developed and initiated by the Public Works Director. May direct the development of programs to address citizens needs to include citizen involvement. Coordinates with Department Heads or other appropriate parties to respond to citizen inquiries.

Conducts complex and sensitive administrative, operational, and management analyses, studies, and research projects including those involving City-Wide issues, programs, policies, and procedures; selects, adapts, and applies appropriate research and statistical techniques; gathers and analyzes data and information from various sources on a variety of specialized topics.

Performs additional duties as assigned.

MINIMUM QUALIFICATIONS

High school Diploma (Required)

Bachelor's Degree (Preferred), Experience may be substituted for educational preference.

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type a minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

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