Job Description

Job Description

Job Description

Position Overview: The Receptionist role is a key support that ensures the smooth and efficient operation of the office. The ideal candidate will be organized, proactive, and able to anticipate the needs of staff and guests, creating a welcoming and productive environment. This role involves maintaining kitchen and shared spaces, managing office supplies, supporting meetings and events, and handling mail and calls. The Associate will also play a crucial role in building positive relationships with the team and keeping the office running seamlessly.

Key Responsibilities:

Daily/Weekly Duties:

• Greet Staff and Guests:
• Welcome staff and guests with a positive attitude, creating a friendly atmosphere.
• Build relationships with staff, anticipating their needs (e.g., brewing decaf coffee for specific team members).
• Show guests around the office, especially those using hoteling spaces.
• Handle parking validations for guests when necessary.
• Maintain Kitchen and Shared Spaces:
• Restock coffee, snacks, and other supplies.
• Track inventory of snacks and supplies to ensure adequate stock.
• Clean and wipe down surfaces, load/unload the dishwasher, and ensure the kitchen remains tidy.
• Monitor Printer Stations:
• Restock paper, toner, and other supplies.
• Organize and maintain office supplies.
• Conference Room and Hoteling Office Setup:
• Ensure conference rooms are prepared for meetings with necessary materials.
• Coordinate with attorneys regarding specific room setup preferences.
• Inform attorneys when guests arrive and offer beverages to visitors.
• Mail Management:
• Scan and distribute incoming mail.
• Manage outgoing mail and deliveries.
• Handle Incoming Calls:
• Answer and transfer calls professionally and efficiently.

Monthly Duties:

• Lunch for Monthly Lawyer Meetings:
• Order, pick up, and set up lunch for monthly lawyer meetings.
• Order Office Supplies:
• Track snack and supply inventory and reorder as needed to maintain stock levels.
• Staff Meetings:
• Attend staff meetings and contribute to discussions, providing insights where necessary.
• Shredding Pickup:
• Monitor the shredding service and ensure timely pickups.
• Fridge Maintenance:
• Conduct a deep clean of the fridge monthly, including wiping down shelves, discarding expired items, and reminding staff to take home personal containers.

Qualifications:

• Strong organizational skills with attention to detail.
• Excellent interpersonal and communication skills.
• Ability to multitask and manage priorities efficiently.
• Previous experience in office services, hospitality, or customer service is a plus.
• Proficiency in basic office equipment and software, such as Microsoft Office and phone systems.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Forrest Solutions has been a privately owned company for 48 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.

Company Description

Forrest Solutions has been a privately owned company for 48 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.

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